Administrative Assistant (G-4) at UNICEF

We are recruiting to fill the position below:

Job Title: Administrative Assistant (G-4)

Location: Maiduguri,Borno

Job ID : 594698

How can you make a difference?

• Under the supervision and guidance of the supervisor, you, as the Administrative Assistant is responsible for executing a broad variety of routine tasks for the respective unit requiring full knowledge of UNICEF administrative procedures, processes and policies.

Summary of key functions/accountabilities:

1. Communications & Workflow
2. Calendar/Meetings/Correspondence Management
3. Events/Logistics
4. Travel Assistance
5. Invoice Processing
6. Supplies/Equipment
7. Attendance Monitoring

If you would like to know more about this position, please review the complete Job Description here:  TOR – Administrative Assistant, G4, Maiduguri – ws.pdf

To qualify as an advocate for every child you will have… 

Minimum requirements:

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• Work Experience: A minimum of 4 years of relevant administrative or clerical work experience is required.
• Skills:
  • Project Management:
    • Use project management tools to organize and track tasks within a project
    • Schedule and prioritize tasks to meet deadlines
    • Provide project updates and report issues
  • Collaboration:
    • Use tact and discretion in sensitive situations
    • Communicate thoughtfully and diplomatically considering how words may be perceived by others
    • Write clearly and concisely in emails and reports, outlining brief summaries and suggested actions
    • Communicate key points and recommendations verbally in a clear and direct manner
    • Organize, visualize and present data, tailoring visuals to highlight key insights
  • Problem Solving:
    • Compare different sets of information to identify correlations and differences
    • Analyze information to identify the root cause of problems and possible risks
    • Identify key data and patterns in reports and summaries
    • Organize, visualize and present conclusions in a structured and logical way
    • Consider and suggest possible solutions to resolve problems independently
    • Consider available information when making decisions
  • Digital Dexterity:
    • Use AI tools and digital platforms to collect information
    • Assess AI generated tasks for accuracy and effectiveness
    • Use key organizational business systems and digital platforms
    • Manage and organize digital documents and files in alignment with digital workforce policies and culture
    • Safeguard documents ensuring confidentiality and manage data risks
• Language Requirements: Fluency in English is required.

Desirables:

• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language
• Familiarity/ background with emergency is highly desirable.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

Application Deadline: 30 July 2026

METHOD OF APPLICATION

Interested and qualified candidates should use link below to apply.

CLICK HERE TO APPLY