The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.
We are recruiting to fill the position below:
Job Title: Trilingual / Bilingual Editorial Assistant
Job Code: 20003902
Location: Abuja
Institution: ECOWAS Commission
Grade: G4/G5/G6
Department: Internal Services
Duration: Permanent
Directorate: Conference and Protocol
Division: Conference
Role Review
- Under the direct supervision of the Bilingual/Trilingual Precis Writers Officer, the Bilingual Editorial Assistant role plays a pivotal role in supporting precis writers throughout all stages of the publication process.
- The incumbent will conduct thorough research to gather relevant information on specific subject matters and apply this in the preparation of written content across all the recognised languages of the Commission.
- The incumbent will be in liaison with the Institution’s Revisors to ensure the adoption of the Commission’s jargon in all publications.
Roles and Responsibilities
- Provide valuable assistance in research, writing, editing, and proofreading reports and notes to ensure the creation of high-quality and impactful publications.
- Conduct thorough research and gain knowledge about different thematic areas to effectively collaborate and support document owners to develop and refine their ideas and document content.
- Conduct thorough proofreading of manuscripts to ensure accuracy, coherence, and adherence to style guidelines.
- Serve as l assistant to the editors and precis writers, providing comprehensive support throughout the publication process.
- Ensure a consistent identifiable style, correct grammar and punctuation in manuscripts, maintaining clarity and coherence of written content.
- Where necessary, check correct cross-referencing such as citations, quotations and bibliography.
- Ensure that written content complies with established writing protocols and adheres to established Commission writing guidelines.
- Identify and correct formatting errors in manuscripts, ensuring consistency and professional presentation of written materials.
- Assist and help in various additional tasks as needed to support the editors and precis writers in their roles.
- Perform any other duties as may be required from time to time.
Academic Qualifications and Experience
- Brevet de Technicien (BT) / ND or equivalent certificate equivalent. Technical or vocational certificate in Languages, Translation and Writing/Editing or related field.
- Minimum of five (5) years of experience in research, writing, editing, and proofreading or related field.
- Knowledge of targeted languages, and ability to perform simple translation assignments from either French or Portuguese to English and vice versa”
- Understanding of grammatical, lexical, and idiomatic structures as well as the graphic and typographic conventions of targeted languages.
- Ability to draft, rephrase, restructure, condense, and post-edit rapidly and accurately and uses references such as dictionaries, encyclopedias, and others as required to ensure accuracy of translation.”
- Experience working for an international organisation is an added advantage.
- Familiarity with AI post-editing tools and use of Chat GTP.
- Ability to generate accurate AI Prompts.
- Advanced User of MS Office Suite.
- Knowledge of the application of Graphic Design tools to document preparation and editing.
- Familiarity with content formatting for social media platforms.
- Strong electronic and research skills.
- Strong editing and proofreading skills in A language and at a high level in B language.
- Good time management skills.
- Excellent note-taking and summarisation skills.
Age Limit:
- Be below 50 years old. This provision does not apply to internal candidates.
Competencies:
- Ability to assume a credible presence when explaining rules, standards, and expectations (e.g. deadlines) to ensure compliance and work expectations are met.
- Ability to motivate self and/or others to engage in discussions that will result in recommendations to improve processes, templates, or other work tools.
- Ability to engage in positive approaches to teamwork, participate actively in discussions and the achievement of team goals.
- Ability to take responsibility for own career and performance with the occasional guidance from the supervisor/mentor.
- Ability to build capacity of self and others by sharing knowledge, tools, expertise, and experience with others to remain proficient and well informed in the execution of assigned role.
- Interpersonal, listening, and multitasking skills with a good understanding of client service responsibilities and role in representing ECOWAS values in all interactions.
- Ability to take initiative to resolve routine problems associated with assigned tasks using good judgment in involving colleagues or superiors as required.
- Ability to work as part of a team to resolve concerns, and problems and improve services.
- Ability to manage own time effectively and organize own work area in a manner that will meet performance expectations related to assigned client services.
- Ability to direct people to the appropriate source for further information and ask for help when overwhelmed with client demands.
- Ability to apply culturally relevant and appropriate approaches with people from diverse cultural backgrounds.
- Good diversity management skills to interact with individuals in a manner that is culturally appropriate and in accordance with ECOWAS rules/policies.
- Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviours.
- Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Knowledge of diversity management as it relates to daily work expectations and assigned tasks.
- Knowledge of the ECOWAS mandate and operational goals of relevance to assigned responsibilities.
- Ability to keep up to date with Departmental activities, schedules and goals of pertinence to own work team,and functional area.
- Knowledge of ECOWAS procedures relevant to assigned work and the ability to apply sound judgment in their application.
- Demonstrated strong interest and commitment to ECOWAS values and activities in daily assumption of duties.
- Excellent ability to maintain, process and provide accurate information as part of assigned tasks.
- Ability to organize files and information for easy retrieval and record keeping.
- Ability to spot mistakes, act promptly to correct them and learn from experiences.
- Knowledge and ability to challenge and question fundamental assumptions regarding accepted ways of doing things in the spirit of improvement.
- Ability to use current technology to communicate effectively e.g. office software programs, including spreadsheets, word processing and graphic presentation software; ability to type and format presentations, reports, manuals, newsletters, and website content and proficiency in information communication technologies (ICT).
- Well-developed information-sharing skills using technology and in accordance with established processes and practices.
- Advanced verbal assertiveness and communication skills with a demonstrated ability to acknowledge and understand the validity of others’ viewpoints and to respond in a constructive manner.
- Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
- Ability to allocate time for specific tasks in a manner that will meet deadlines and quality/quantity expectations.
- Good organizational skills with an excellent ability to break down work into smaller parts and focus on the most important steps first.
- Ability to contribute to maintaining organizational performance standards throughout the implementation of new processes, practices and plans adopted by the Department and of relevance to assigned tasks.
- Ability to monitor progress and to consider new goals in the context of assigned responsibilities.
- Ability to follow through with commitments made to others.
Remuneration (Annually)
- UA 20,166.30 / USD 31,818.39
- UA25,527.53 / USD 40,277.34
- UA 30,178.98 / USD 47,616.39.
Application Closing Date
30th March 2025.
How to Apply
Interested and qualified candidates should send their Applications to: b50trilingbilingedittorialassist@ecowas.int using the Job Title as the subject of the mail.
Click here to download the application form (Docx.)
Note
- Assessment method: Assessment of qualified candidates may include a written exercise and a competency-based interview.
- Female applications are strongly encouraged.
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